Logistics Administrator

Job Title: Logistics Administrator 
Location: Remote based in Portugal 
Terms:      Permanent Contract / Full-Time 40h weekly 
Schedule: Monday to Friday: Shift 1 - 09:00 to 17:30 / Shift 2- 13:00 to 21:30


We are looking for an experienced Logistic Administrator to join the team and ensure highest levels of service delivery to our client OURA. This is a permanent work from home position based in Portugal 
 
As a Logistics Administrator, you will primarily support new retail partnerships by managing purchase orders and order fulfilment for key retail partners in the North America, EMEA and APAC regions, ensuring accuracy, timely processing, and adherence to retailer compliance requirements. You will also maintain daily communication between the company, customers, and logistics partners, while driving initiatives to optimize operations and enhance overall efficiency. 
 
WHAT YOU'LL BE DOING 
 
Purchase Order and Order Fulfilment Management:  

• Oversee and manage purchase orders for key retail partners, D2C and B2B in the NA, EMEA and APAC regions. 
• Ensure order accuracy by reviewing inventory levels and processing orders promptly. 
• Claim management, freight booking, ASN and PO creation, stock movement. 
• Coordinate the execution of orders, including shipping and deliveries, to meet the specific requirements and expectations related to B2B, D2C, 3PL and retail partner orders. 

Order Processing & Management:  

• Download and process Purchases Orders (POs) from vendor portals. 
• Format and manage data in excel and google sheets for seamless system uploads. 
• Assist with issuing labels and handling documentation for shipments. 

Retailer Compliance:  

• Ensure adherence to retailer-specific requirements, including understanding and implementing routing requirements, creating Advance Shipping Notices (ASNs), and analyzing Key Performance Indicators (KPIs) to meet retailer expectations.

Reporting and Documentation:  

• Maintain comprehensive records and provide regular reports on inbound and outbound shipments, inventory levels, returns, and overall logistics performance. 
• Format and manage manual data in excel and google sheets for system uploads. 
• Extract data from multiple sources and utilize Excel functions (e.g., XLOOKUP) for analysis and reporting. 

 Inventory Management:  

• Track and manage inventory levels for packaging materials, components, and finished goods. Reconcile 3PL inventory as needed and process necessary transactions to ensure accuracy. 

 Return Management:  

• Manage the return process, including handling returns and coordinating with partners, finance, and customer service. Oversee return inventory processes such as disposition and refurbishment. 

 Collaboration:  

• Build and maintain effective relationships with key stakeholders, including internal teams, retail partners, and third-party logistics (3PL) partners, to ensure smooth operations and resolve issues as they arise. 

 Logistics Optimization:  

• Identify areas for improvement within logistics and supply chain processes. Collaborate with internal teams and logistics partners to implement enhancements and provide business recommendations for increased efficiency and cost-effectiveness.